Free electronic signatures are a part of many business processes and can be time consuming and tedious. This is especially true for documents that need to be signed and shared with other users and for documents that need to be sent to people who live in different locations.
Introduction
Signing and verifying documents is one of the more effective ways to authenticate them and validate their validity. Electronic signatures are also more effective in many situations because they can make all the document information available.Technologies that help users create signatures are called signing tools. Every signing tool has its own advantages and disadvantages.
Let’s take a look at them and try to understand what factors will influence your choice.
Modularity:
Modularity is one of the most important features for a signing tool. You want the signing tool to be useful in various different contexts.When a business needs to provide users with digital signatures for internal documents, the signing tools should be modular.
Why would you need an e-signature?
This question has multiple answers and for most scenarios it is mostly to streamline workflow, to cut costs, or to avoid the hassle of physical signatures.
In the world of business, signing documents in person is not uncommon. This might sound as a natural part of life, but there are still many cases where signing a document in person may be the most suitable option. In these scenarios it is always best to have an extra copy of the document available for signing, and there might be more than one person who needs to sign the document. This would necessitate needing to have all signatures to be hand signed and personalized, which might not always be possible.
How to create your own digital signature
Getting a digital signature requires a user to install a particular client in their server. These clients that can do digital signature process has its own number and you can install it if you have a server that has proper configuration and suitable software.
Benefits of using a digital signature:
An integral part of digital signature process is that the signature has to be unique and cannot be duplicated. For this, you need an authenticator that uses cryptographic techniques to prevent unauthorised changes. These authenticators can be updated via internet and new features can be added to them too.
In digital signature process, the digital signature acts as a proof that the client has the authority to sign.
Different Solutions for Digital Signatures
There are two popular options available to help create a digital signature. The first option is to use a software application and the second is to use a hardware device. The software applications and devices come in many forms and are suitable for different business needs. Each of these solutions has different pros and cons.
Software applications:
Software applications enable users to create digital signatures by attaching a secure digital file to an email message, a document or a file in a PDF reader. Using an application, a user can sign the document or document PDF and send it to the recipient. The problem with using a software application is that it takes time to implement the strategy.
