Thumbnail: Are you an Outlook user having important email messages in Outlook and you wish to save them in PDF Format. Then the solution of your query is here, in this blog we are going to explain the entire conversion process using the best MSG to PDF Batch Converter Tool.
Now we are going to explain how a user is able to convert its MSG to PDF Format by first knowing about MSG File and PDF Format.
The most famous email client Microsoft Outlook is both a web and desktop mail client which has amazing features. It is user-friendly and it can be used for business purposes. MSG file extension is created in Outlook. Users can also view their MSG Files whenever they want even if there is no internet connection.
On the other hand, PDF (Portable Document Format) is the safest format for saving files. A PDF file is developed with Adobe.
Reasons to transfer MSG To PDF in Batch
- PDF is more secure that it cannot be modified as compared to MSG files.
- MSG File will be edited in MS Word by anyone and you lose your data which it contained but PDF remains the same it does not change.
- The data is consolidated with the header and everything which MSG Files contains.
Now moving further, we are going to elaborate on the methods that a user is able to transfer MSG File into PDF Format.
Best Approaches to Export MSG To PDF Batch Converter
There are many ways to convert the MSG files to PST format using both manual and automated solutions.
MSG To PDF Converter – Free Solution
In this segment of the blog, we will be going to explain how a user is able to convert MSG file into PDF Format by using the free-solution. Now, follow these steps to convert MSG File by free solution.
- Open the Application Outlook
- Choose the desired MSG File that has to be converted.
- Click on the File on the left side of the Outlook
- Hit on, the “Save As” option and save it into HTML
- After saving in HTML Format
- Open the HTML File in Microsoft Word
- Go to the menu bar and click on “File” and choose the “Save As” option in PDF Format.
After explaining the manual method how a user can transfer the MSG to PDF format but it has some drawbacks while implementing this method:
Cons of Converting MSG File to PDF Manually
- You will fail when you have to transfer the whole batch of the MSG Files because only limited MSG Files can be converted.
- It might not show the status of the MSG emails which are saved in PDF Format.
- This can be time-consuming because you have to convert the one-by-one MSG emails.
Moving further, there is also a professional tool where the user is able to export MSG files into PDF file format.
MSG Data To PDF Batch Converter – Professional Software
SysTools MSG to PDF Converter software is much safer and convenient to use as a non-technical user is also able to transfer the MSG emails, tasks, journals, contacts, etc. By using this method there is a guarantee that a user will not lose their data. You can export .msg emails with attachments. This Application is also compatible for both Windows and Mac machines.
Here are the steps of the professional software, follow them precisely and you are able to view MSG files in PDF format.
Quick Steps to Exporting MSG to PDF Batch Converter
- Run the MSG to PDF Converter on your local machine.
- Select the MSG File(s) and folder that you want to convert
- Here, the tool gives you 11+ different preview modes or you can also view the files horizontal and vertical by click on “Switch View”
- You can click either Export (to convert all file(s) or Folder) or Export Selected (in which you can select files as per your preference)
- Moving on, select the “PDF” option as you want to export MSG To PDF Format
- Now click on “Advanced Settings” and apply filter and set the General settings like
Naming Convention: while converting the MSG to PDF format you can select a naming convention in which you add the subject, subject+Data, etc.
Date Filter option: You can the date range that from what to what date you want conversion .msg to .pdf file.
Categories: it provides you with which specific category you want to export like calendars, emails, contacts, etc
After making all the required settings, click on the Save button.
- Moving further, On Page Layout, the option is available
Margins: In which you can add Page Margin left, right, bottom, top.
Page Layout: You can specify the page layout like portrait and landscape and paper size as letters A3 and A4
- In Attachment Option, it will you three options
Attachment on Pin: Attachments in PDF will pin
Append Attachment: Attachments will be appended at the end
Save attachments: The Attachments will be saved in the original file format in the folder.
- Now The Bates Option
Bate Number Format: Allows to specify the Bates series in the PDF File.
Date stamp: You can specify the Date in PDF
- Click on the “browse” and select the desired path where your files will save.
- Hit On, “EXPORT” and wait until it gets to finish
- Save the “Save Export Report”
- Now you are able to view your PDF file at your desired location.
The Bottom Line
In the above discussion, we have elaborated on how a user is able to export MSG to PDF Batch Converter by giving two solutions. One is the manual method which is confusing and the second is professional software which is easy while performing the steps. It is a handy and secure software.
