6 Reasons You Should Use Cloud Accounting for QuickBooks
The ease and convenience of doing business-related tasks drive our decisions to adopt new technology and tools. You may think you are following any trends or the latest advancements, but your choices are tied to the convenience any new technology adds more than anything else.
This can be considered the very reason why most accounting professionals, who are QuickBooks users, now want to switch to QuickBooks cloud hosting to simplify accounting tasks, work more in less time, and plan for growth.
Indeed, cloud technology has transformed almost every industry. In the accounting industry, the migration to cloud computing, especially in the form of cloud-based QuickBooks is no exception.
If you believe more in statistics than plaintext, you would be interested to know that cloud-hosted accounting software reduces operating expenses by around 50%. Besides this, business owners that made the migration to cloud accounting experienced a 15% growth in revenue (Source).
When cloud technology is becoming the mainstream for the accounting industry, you, as an accounting professional, cannot afford to ignore it. Instead, you should use it to build deeper connections with your clients and encourage your employees to do more.
Still, feeling reluctant to hire a QuickBooks cloud provider? Continue reading about the benefits of QuickBooks cloud.
- Economical Solution
When you host and run QuickBooks on a local computer, it already takes a lot of computing resources. For instance, if you are using QuickBooks Pro or Premier 2023, QuickBooks 2023 does not support Windows 8.1, which means you will need Windows 11, 64-bit, and it should be natively installed. Besides this, it will require a processor of a minimum of 2.4 GHz and 8 or 16 GB RAM for up to 15 users (as per QuickBooks system requirements).
If you want to refrain from investing in extensive IT setup in your office, QuickBooks cloud hosting is a budget-friendly option you can benefit from. The hired QuickBooks cloud provider will handle the migration and installation of your licensed software on cloud servers along with its upgrade and maintenance. Besides this, you do not need to hire in-house IT staff members to keep a check on server performance.
- Anytime, anywhere access from any device
With locally-hosted QuickBooks desktop software, you might feel confined to be at a specific location to work on the software and data. In other words, if you are not in the office, then QuickBooks is out of your reach. This limitation often creates hurdles on the path of business growth that can be eliminated with QuickBooks Cloud.
Once the software files and data are hosted on the cloud, you and your team members can work from anywhere and anytime. If your employees had asked you for the flexibility to work remotely for a better work-life balance, you can fulfill their wish with QuickBooks hosting. Besides accessing the cloud-hosted software anytime, you also get the freedom to use any smart device you like – either a smartphone, tablet, or laptop.
This way, you and other QB users in your team can work on, track, and monitor the same data, irrespective of their geographical location.
- Extensive data security
If you offer accounting services at a small scale, you’d ideally refrain from investing a big amount in keeping data secure. While using QuickBooks desktop software, you might be storing the accounting data on the local computer itself. Still, you also know that data security is a significant concern you deal with day in and day out. If you are looking for a way to benefit from the best-in-class data security tools without compromising on your budget, now is the time to hire a renowned QuickBooks cloud provider.
Hosting QB data on the cloud prevents it from being affected by human-induced breaches including data theft and cyber threats that are quite common these days. While it can be difficult for you to detect an insider or external breach of security ethics, you can rest assured your data will stay safe when hosted on the cloud. It is because of the deployed measures that include:
- Multi-level firewalls
- End-to-end encryption
- Antimalware, and more
- Higher productivity at work
In an accounting business, multiple team members manage different tasks at work. Starting from checking invoices to sorting accounting data and making them taxation-friendly, there are several tasks involved in the process.
Especially when the tax season is around the corner, you only expect the work to grow more. In case you have no plans to hire more professionals or invest more in on-premise IT setup, you can switch to a better alternative to desktop-hosted QB software – QuickBooks cloud.
Cloud-based QuickBooks software centralizes the data and makes it accessible to multiple authorized users.
It simply means multiple stakeholders or employees can access the data at their respective ends, suggest changes, or make edits, depending on the level of permissions granted to them.
The more they can collaborate on work-related tasks via cloud-backed software, the higher their productivity will be. Furthermore, it is in your hands to grant which level of access permission to different team members. While some of them can only be made to view data, others can edit it too.
- Easy to scale cloud computing resources.
Considering the QuickBooks system requirements mentioned above, what would you do if you want to add more members to your team and grant them QB access? In the local IT environment, scalability implies significant upfront investments that you just cannot avoid.
- You want more servers. Buy them and get them added to the current setup.
- You want more local storage. Purchase the hardware and get it installed.
Like every other business, you need to scale up the infrastructure to meet the increasing operational needs. If you would simply skip the technological upgrade just because you cannot afford it, QuickBooks cloud can make things easier.
For such business requirements, cloud hosting solutions come in handy as renowned cloud providers offer scalable hosting solutions.
Take the case of Ace Cloud Hosting – one of the leading QB hosting providers offering scalability benefits with cloud solutions. Whenever the need arises, you can convey the requirements to their team and they will upgrade the computing configuration accordingly.
- 24x7x365 Hosting Support.
One of the primary reasons why QuickBooks cloud hosting works better than the traditional hosting method is that it helps us benefit from the evolving cloud technology.
Of course, no one would have imagined the scale at which cloud solutions will impact our lives.
Now that we live in a cloud-backed world, it is fair to assume that some technical glitches or server access issues may arise while you use QB hosted on the cloud. But that’s the way with any other tool or technology.
What matters more is how easily you can raise a support query and how quickly you get a response. Selecting leading QuickBooks cloud providers allows you to ask for hosting-related assistance whenever you feel the need for it.
Streamlining accounting tasks can be quite challenging unless you switch to QuickBooks hosting for cloud accounting. The features and benefits of a cloud-based QuickBooks can save you time, effort, and money while also enhancing workflow efficiency. The next important task is the careful selection of a cloud hosting provider based on work experience, industry relevance, and service qualities.