Can QuickBooks Enterprise be Hosted on the Cloud?
Every business owner wants to plan for growth while managing every side of the business, be it operations, accounting, sales, logistics, inventory, and more. Since QuickBooks software has different variants available to fulfill your business needs, it would be fair to assume you want to select the right version.
If you have already moved past the stage in which the features of QuickBooks Pro and Premier are not enough, you might have already decided to switch to QuickBooks Enterprise.
It is a complete business management solution that comes with industry-focused editions to provide you with the much-needed tools and features.
You get access to business data at your fingertips, can track inventory across warehouses, and monitor sales order fulfillment processes.
All these features and benefits of QuickBooks Enterprise desktop software may make you feel that it is the golden ticket you need for continued business growth. But will you be able to get things done your way without any roadblocks using this desktop-hosted software?
Think about it: When your business grows, you would want to use QB software beyond business hours if needed and access it on the go. Will this be possible in the local-hosted environment where the software is installed on specific devices only?
This is where you would need to back the powers of QuickBooks Enterprise software with that of cloud technology. Isn’t it impressive to hear that the cloud computing market is expected to grow from US$ 405.65 billion in 2021 to US$1712.44 billion by 2029 (Source)?
Jump on the QuickBooks Enterprise cloud train with us and we will clear your doubts about hosted QuickBooks Enterprise.
Common Roadblocks to Using On-Premise QuickBooks Enterprise
- Lack of remote QuickBooks access
You are trying to get hold of new customers and increase sales. But if you can’t manage what goes into the business with newer orders and increased sales, the whole point of growth is negated. Your business would basically become the secret menu of McDonald’s if you do not invest in the right way to access your licensed QuickBooks Enterprise software.
That is why switching to QuickBooks Enterprise with cloud access should be one of the critical first few steps in your growth plan. Some of the few things that will happen if you do not get cloud transition done right are:
- You will continue to lose productive work hours as you can only work when you are near the system on which QB software is installed.
- You will face hurdles in executing your business growth plans as the underlying technology is not supporting the goals.
- Internal challenges related to handling accounting data
During continued operations and business growth, you will have a significant amount of customer data to deal with. This is to be used in the accounting side of your business to generate reports and file tax returns. The more the volume of this data is, the more time it would take for your team to settle the business accounts if you are still using QuickBooks Enterprise desktop software.
For example, if the average cycle of accounting data processing passes through three different stages each of which is handled by a different team member, there will be a lot of data sharing via emails among the team members. Once one of them is done with their tasks, the other one will take the updated file and work on them.
Can you imagine the volume of redundant data this process will result in just because the software is hosted in a local environment?
- Loss of data
While using QuickBooks Enterprise hosted on a local system might seem like the best way to use it, you can lose data saved on the system in case of an unfortunate event. For example, some human threats might want to cause damage to your firm’s reputation and get unauthorized access to the local system to alter accounting data. Similarly, in the case of natural events like floods or earthquakes, the entire machine could get damaged to an irrevocable extent.
Even a single instance of accounting data loss can cause significant negative results for your business and its reputation, which is why it makes sense to consider hosted QuickBooks Enterprise as a solid alternative.
- Technical downtime
When can you not access your local-hosted QuickBooks Enterprise software?
If you keep this question in your mind, you will realize that some instances can lead to an unexpected, unproductive halt to your work. For example, if the screen of your computer system gets damaged accidentally, you won’t be able to use QB Enterprise until that screen gets repaired or replaced. Similarly, an internal issue related to the system’s computing resource might take longer than usual to be resolved.
When you have not planned for an alternative, you have no other option but to wait till the software or hardware problems are no more.
- Expensive prospect of scalability
When the accounting workloads related to your business increase, you have to think about expanding the technology taken into use. This is the time to fit in the right tools or technologies that won’t hurt your finances later. The prospect of scalability, no matter how prosperous it may seem, requires significant investment, particularly when you have your QuickBooks Enterprise hosted locally.
Expanding the in-house IT infrastructure simply means buying new licenses, additional IT resources, and hiring more people to maintain the same. All these operational costs can create bottlenecks that can affect the overall business management process.
Hence, it makes sense to go for a scalable solution that can cater to the growing needs of your organization.
QuickBooks Enterprise Hosting: One Solution for Every Roadblock
First and foremost, you should know that QuickBooks Enterprise desktop software can be hosted on a cloud server. This will require external resources offered by a third-party cloud solution provider to help you make the transition from on-premise QB Enterprise to cloud-hosted QB.
Once the migration of software files and data is successful, you will benefit from QuickBooks Enterprise with cloud access in the following ways:
- Cloud-hosted QuickBooks Enterprise grants remote accessibility to authorized users (your team members). They can use the software using any device, be it tablets, smartphone, or iPad etc.
- The cloud environment also allows you and your team to collaborate on various work-related tasks and even work on the same data files together in real-time.
- Most renowned cloud providers such as Ace Cloud Hosting invest in various security parameters to ensure comprehensive data protection on cloud servers. With the help of high-end security features like IDPS, data encryption, and authorized server access based on user roles, you need not worry about the security side.
- You can also benefit from a higher uptime guarantee backed by cloud technology, which can be as high as 99.999%. This corresponds to a downtime of less than six minutes in a year.
The Next Big Step – Selection of Cloud Solution Provider
Deciding to make the move toward QuickBooks Enterprise Cloud is indeed future-oriented. But you wouldn’t want to make this decision with blindfolded eyes. Here’s what you must consider while selecting a QuickBooks Enterprise hosting provider:
- Check for the cloud provider’s experience and reputation in the market
- Ask about the security measures deployed to ensure complete data protection
- Ask about the SLA-backed server uptime guarantee
- Consider the pricing of hosting plans offered and compare them with each other