Since many previous years, the process of technology and its growth has been phenomenal. The growth of technology is visible to all multiple fields across the globe including art, culture, travel, industries as well as the field of education. When we try to specifically look into the field of education, we can notice a few factors which are responsible for the growth of technology and that includes school management system, smart mobile applications, advanced class boards and classrooms, and an advanced method of providing education to all the children as well.
When we talk about a school information management system in India, what it exactly replicates that it helps you provide a platform for all of your campus administration? All the important activities, including student management process, employee management, and attendance, payroll, finance and accounts management, all stocks and inventories, and many more of such things can also be managed in a smart school information management system.
Once such software gets completely implemented, then it’s a huge benefit for any organization to work upon and they can easily manage multiple tasks through the software, and that too with a lesser amount of effort as compared to the process of managing things manually. But at the same, we also cannot forget the fact that it is also a slightly complex process during the implementation of one such school information management system.
Now, let us have a look at some of the major points that are responsible for creating problems during a school information management system’s implementation.
1. Implementing the Admission Process:
Before implementing a school management system in India, all the users are always used to managing manual entries and inquiries for the process of admissions. Hence when we ask them to suddenly switch to a digital process for complete admission management, it takes time for them to adapt and hence it becomes a major task for any school campus to do the same as well.
2. Data Import and Migration:
Many schools in India have a huge quantity of students and hence when they all are focussed on the import process of all that data into the software, a lot of precision is required. It does get a slightly lengthy task sometimes but once it is done, it stays there forever and can permanently benefit the schools. Hence, a user-friendly interface and import procedure of the school information management system become a must for the school campuses.
3. Data Transfer:
When there occurs a change in the school information system in India, it becomes a huge task for the software company to have a smooth data migration and data transfer from one platform to another. You require experienced professionals and smart skill sets to easily implement the same thing.
4. Training:
While we speak about the implementation of a school information management system, it is very important to provide proper initial training to the school and hence a module by module training is always provided to all the respective staff members for their initial training process in order to clear out all the initial confusions.
5. Fees Information import:
Schools have a lot of security issues when are they are planning to import the fee structure database into a new ERP which is a part of the data migration and initial implementation process. Hence a majority of the school management system in India also do a data security agreement with the schools in order to ensure them the fullest security.
6. Providing initial Service support:
It is a very important process for the school information system in India to provide quality service support at the time of initial training as all the users at the school end must not be knowing the system exactly. Hence, they face major queries, especially during the implementation time and it gets more important to help them solve all during the initial phase.
7. Initial format check for reports:
All the new campuses, when they get onboarded with a new school information system in India, have their own set of requirements in terms of report formats, certificate formats as well as the format of result sheets. They have been using that for a long time and because of the purchase of a new school information management system, they don’t want to change their formats. Hence it becomes the role of the system provider to ensure the same.
8. Ensuring the usage of all modules:
All schools definitely purchase a lot of the required things but it becomes the most eternal duty of the service support team to ensure that they properly use all the modules that they have purchased because sometimes it becomes very essential to understand the actual depth of the product and you cannot realize that better than from using it personally. Hence, that also becomes a challenge for many school ERP users.
9. Proper Completion of Training:
When you give a project implementation plan to the client as a school information system in India, it is very important to give them all the proper deadlines and ensure that the tasks get completed well inside the deadlines during the initial implementation. Thus, the overall output sounds very proper at the client’s end.
10. Overall Timeline Management:
The initial software implementation is all about proper training, data import or migration, service, and support as well as timely customizations. The school information management system that delivers it properly as per all the given timelines is the one that turns out to be the ideal one for schools and educational campuses.
Thus, as per all the mentioned points, we can easily realize how difficult it is to properly implement a school management system in India that can turn out to be ideally suitable for all. Schools should properly analyze all the given factors and try to follow them properly as well in order to have a smooth campus functioning as well as professional campus management. Hence, the discussion proves all the challenges of implementing a school information system in India.
