Since its launch, Office 365 has fulfilled the business suite requirements of countless organizations. It can do so because of something called the tenant. For users unfamiliar with this terminology we have a simple explanation. A tenant can be thought of as an apartment complex that is rented out by Microsoft to other businesses. With different rooms for various services that can be used as long as the subscription has been paid.
But unlike an apartment complex tenants are dynamic entities whose management can pose significant challenges. This is because tenants contain the data of multiple users, with diverse workloads, and separate requirements. Additionally, this problem further amplifies when admins have to deal with various tenants.
Moreover, Microsoft’s decision not to include a mechanism to merge different tenants further exaggerates this issue. However, users can stop stressing, as this article provides a complete solution covering all aspects of managing multiple tenants in Office 365. Let’s start by learning the drawbacks of multiple tenants.
What Makes Multiple Microsoft 365 Tenants Undesirable?
Without a doubt, multiple tenants have their use cases and work just fine for many individuals and companies alike. Nonetheless, when anyone types in the query “how to manage multiple Microsoft Office 365 tenants” they are certainly facing either one problem or the other. Here are a few issues that arise while managing multiple tenants in Office 365.
Increased Complexity: Managing multiple tenants requires extra effort from the admins. For example during an acquisition, if the other company uses multiple tenants admin must review each tenant one by one. It is both time-taking and difficult. As a result, it adds another layer of complexity to the already vast Microsoft 365 ecosystem.
Many Admins Required: Due to the heavy workload multiple tenants often need separate IT admins for proper maintenance. This increases the overall cost to the company.
Impaired Collaboration: Having separate tenants for each department can create hurdles during communication. There could be a case where during an emergency MS Teams meeting some employees may fail to join. This is because their tenant is separate and is not configured to work with teams.
Security Vulnerabilities: Another limitation of managing multiple Microsoft Office 365 tenants is that each tenant will need its own set of security protocols. Any oversight while managing them can prove to be disastrous to the safety of user data.
Regulatory Issues: Due to the ever-increasing compliance requirements from the government IT admins may need to think twice before implementing multiple tenants. It does nothing but create problems.
Other issues like legal requirements, data sharing restrictions, and additional staff training also play their part to make multiple tenants undesirable. So, now that users are aware of the limitations of multiple tenants it is time to look at what makes a single tenant an ideal choice for many.
Real-life Examples Where a Single Outlook 365 Tenant Outperforms Multiple Tenants
Suppose a new tech startup with a small team wants to take advantage of the Office 365 tenant architecture. A single tenant would be especially beneficial for them. This is because all the employees will have access to the necessary tools and resources without the complexities of managing multiple tenants.
Users who work in educational institutions will gain several advantages if they opt to manage multiple Office 365 tenants to create a unified digital environment. This facilitates streamlined communication between students teachers and other staff members. Moreover, it makes document sharing and project collaboration a piece of cake.
Even Governmental entities who utilize Microsoft 365 may ask “How to manage multiple Office 365 tenants?”. This is because they want to improve the services for the masses. If they choose to adopt a single Office 365 tenant it can help them to enhance interdepartmental collaboration at various levels. Which in turn benefits the public as a whole.
With an individual tenant, even healthcare organizations like hospitals and clinics can smoothen their workflow. Due to the added security, it becomes even more safe to transfer patient records across departments. All of this improves the medical professional’s overall ability to provide the best care to their patients.
Apart from this, there are numerous other scenarios where it is better to use a single Office 365 tenant than multiple ones. So, for the users, we will provide a modern method of combining tenants in the next section.
Professional Solution to Manage Multiple Office 365 Tenants
The SysTools Office 365 Merger is all that is required for the complete transfer of data from one tenant to another. When it comes to Microsoft 365 tenant management no other utility comes close to what this professional merger has to offer. With its advanced algorithms and user-friendly interface even non-technical users can merge tenants with ease. To answer the user’s query of “How to manage multiple Microsoft Office 365 tenants?” we have provided some simple steps to follow.
Step-1. Launch the utility and choose Office 365 as both the source and the destination.
Step-2. Pick an item from the Workload section. Apply the necessary choices and click Next.
Step-3. Type in the source Tenant admin ID and Application ID and hit the validate button.
Step-4. When all the permissions validate proceed further by pressing Next.
Step-5. Enter the destination Tenant admin ID and Application ID and hit the validate button.
Step-6. When all the permissions validate proceed further by pressing Next.
Step-7. Create a mapping by choosing one out of (Fetch, Import, Download) and hit Next.
Step-8. Once the mapping completes press the validate button.
Step-9. Finally, click on the “Start” button and let the tool handle the rest.
Conclusion
We have now completed our answer to the user query of ”How to manage multiple Office 365 tenants?”. Users are now well-equipped to deal with any situation that demands merging multiple tenants into one. With the modern utility mentioned above, anyone can become a pro in the management of Microsoft 365 tenants. So, use the tool and say goodbye to all the issues caused by multiple tenants.
