Are you a parent or custodian of a school-going kid? Fed up of standing in long queues during scorching heat or running rains or freezing cold? Or missing your office in time because of wasting time in long queues for fee payment? If answers to all these questions are Yes, then online fees payment is the answer to all the questions. As everyone is encouraging online transactions, educational institutes are also adopting online payment processing for fee collection. With the help of secure payment processing, going cashless is possible.

School management is a tedious task as it covers several tangled tasks, ranging from admissions to report card generation and other school management tasks. The manual processing of all these tasks is really challenging. To overcome the flaws of manual intervention, the school management is looking out for a comprehensive solution.

School management System manages and streamlines various campus and on-campus activities. The fee management module is one of the core modules of school management software. With the help of this module, it is easy for the school administration to provide a seamless experience for fee management. The module offers online fee payment, along with other administrative tasks related to fee management.

The major tasks of the fee management module are:

  • Setting up fees structure

  • Automating fee management process

  • Fee collection

  • Check fee defaulters

  • Generating fee receipts

  • Maintaining the online fees payment gateway integration

  • Generating invoice reports

  • Tax calculations

By looking at the fantastic carried out by the fee management module, the school administration may decide to hire the online school management software. Here are some of the striking insights of the fee management module of a school management ERP:

Pay fees anytime and anywhere

This is one of the biggest advantages of online fee management. Parents no longer need to stand in queue for paying fees. Rather they can pay the fees from anywhere, anytime through the mobile app. This will save the time, energy, and resource of both parents and school administration.

Security

Are my bank transactions safe? Do my credentials get stored with the payment app? These are some of the questions that hinder people from doing online transactions. But an efficient school fee management software comes with online fees payment gateway integration that will secure the transactions. Normally, these transactions are encrypted so they provide utmost security. The interfaces and payment gateway integration are tailor-made so that the administrators and parents can safely accept, store, and transmit the payer and payee transaction details.

User-friendly UI

Paying online fees is just a piece of cake, and it is just because of the easy-to-use and user-friendly user interface. The user can go through the entire payment cycle within just a few moments. As the ERPs are compatible with different devices like mobiles, tablets, laptops, and desktops, users will get a feasible user interface optimized for the device.

Transparency

Many parents have issues with the untransparent process of the school management. But with the automated fee management process, there is less or zero-intervention of humans. This will yield almost zero errors resulting in an increase in transparency.

Effective communication between parents and school administration

School management ERPs are integrated with third-party software for additional functionalities. An advanced fee management module when integrated with SMS systems sends auto-reminders about fee payments before fees due and overdue dates to parents’ mobile numbers. This will increase effective communication between both participating parties.

As there are multiple payment gateways available in the market, the school administration can choose the best and apt one by looking at the requirements. Here are some of the features that will turn your school management smart:

All-payment modes

We have seen an increase in card payments in this digitalized world. So, the payment gateway must allow all types of payment modes like debit, credit cards, and cash. Advanced and robust options like payment wallets also must be enabled to encourage cashless transactions.

Make the payment smart

For some busy parents, it is really annoying to make monthly payments after getting reminders.  So, the payment process must have some smart features like auto-debit or card saving. These features will make the transactions a breeze.

Automatic scheduler

This is not just for the parents but also for the school administration. They need to repeat some financial transactions every regular interval like monthly salaries, campus rent, important pay-outs, and utility payments. Auto schedular will help the administration to make timely payments.

Multiple bank account

An advanced payment gateway can provide a dashboard where it can offer you to do multiple bank account transfers or even split payments across several departments.

Security has gained extreme priority in every sector. In the internet era, a secure layer around data and applications has become the need of the hour. When a school implements a school management ERP, a secure payment gateway will guard the payment transaction and is an essential pillar for a smart school.