An office relocation may be difficult and unpleasant for everyone involved, from staff to executives. There are often numerous unknowns and a level of complexity that can throw even the best-laid plans into disaster.
1. Assemble and empower a relocation team.
We advocate putting together team members from the start. The move manager, as well as representatives from IT, Communication, HR, Leadership, Design, Facilities, and any other discipline that is heavily involved in the relocation, should be included on this team. This group should meet once a week to go through the schedule and discuss and resolve any concerns that may emerge. These discussions can then be used by members of the communication team to generate weekly staff communications.
2. Include employees in the decision-making process.
Involving your employees in the process not only aids in the assessment of needs, but also provides them with a forum to communicate their worries and wants for the new space. This level of involvement is essential if employees will be enduring significant change as a result of the relocation, such as having to work in new ways. Early training and helping individuals comprehend the “why” of new modalities will make the transition go more smoothly. Here are some suggestions for including workers in the process:
• Distribute a floorplan and invite feedback on the proposed designs.
• Hold a contest to determine a final colour palette, with only three alternatives available.
• Survey employees to determine their needs for collaboration, privacy, and mobility.
• Hold office seminars to get people talking about their likes and dislikes.
• Invite others to join tours of the new space.
• Create a pamphlet that outlines the space’s design goal and protocols.
3. It is critical to
From the moment you know you’re relocating, keep in touch and don’t stop until everyone is established and all punch list items have been addressed.
It’s important to clearly communicate with your booked office movers in Perth. People want to understand the issues at hand and the reasoning behind decisions early on. Throughout, a consistent communication plan will serve to reduce worries, give individuals time to comprehend change, and gain majority buy-in. To create enthusiasm, we propose providing photos and videos of the new place as it develops.
4. As soon as possible, choose a move partner.
Your movers in Perth can help you with anything from asset ease and packing techniques to safe and environmentally friendly ways of disposing of equipment. We suggest involving your move expert early and employing the services of your move expert to ease many hassles for you and your team.
5. Be open to change.
It will take place. There will invariably be construction delays, weather concerns, or delivery challenges that cannot be avoided. However, if your relocation team and all of your employees understand this from the start, expectations will be realistic. A move is a fluid and imprecise science, but with careful planning, clear and consistent communication, and a strategic move partner, you may expect a successful outcome.
