As an event planner, you have to plan birthday parties, baby showers, wedding receptions, etc. All fun stuff, right? But the truth is that party planning isn’t what people think. Hosting a party is very stressful!
Below are the eight items you need on your party planning checklist.
Budget Worksheet
Whether throwing a birthday party for your daughter or throwing a great wedding shower, a budget worksheet for party planning can be valuable. It will allow you to budget for the event; it also helps you estimate the costs involved.
It will also help you manage your party spending since it will categorize expenses based on their category. You can quickly enter costs into the worksheet by choosing them from a drop-down menu. Make sure that you write down the price of every item in a column so that you can easily reference it.
Guest List Manager
If you’re throwing a celebration, one of the most crucial tasks is keeping track of the guest list. There is no better way to keep track of RSVPs and changes than creating a spreadsheet.
You’ll be able to see who’s attending the party and what time the party will end. In addition to the guest list, you’ll need to keep track of the location and time, so include this item on your checklist.
Supplier Contact List
Include a supplier contact list on your party planning checklist. Suppliers can provide the catering, audio-visual equipment, and marketing collateral needed for your event. Organize these details at least two to three months before your event date.
This will give you enough time to ensure that your selections will meet your standards for yourself and your guests. You can also keep a supplier contact list on your checklist for easy reference.
Entertainment for Your Guests
It is essential to include entertainment for your guests on your party planning checklist. Although you may be planning a big party, making these fun moments memorable by taking as many photos of your guests is essential.
You can rent or buy a photo booth for this occasion. It is not as expensive as you might think to find a photo booth for sale online. Friends and loved ones taking photos in a booth will give the photos from the event a professional and personal touch.
Seating
If you’re hosting a large party, then it might be best to provide some seating options so that everyone feels comfortable while enjoying their time together out of doors (or indoors if it’s rainy outside).
Theme
You need to pick a theme for your party before preparing your invites. This way, you’ll know how much money is going to be spent on the party, and you’ll also know how many guests you should invite. Regardless of how much money you’re willing to pay for your party, it’s essential to set a budget, so you don’t overspend.
Furniture
Organizing furniture for a party is one of the most stressful aspects of party planning. It’s essential to create a floor plan for your space and decide where you want different pieces of furniture to be placed.
If you’re hosting an event in a small space, leaving things where they are can be more accessible. But if you’re throwing a larger party, you might want to consider investing in some disposable melamine tableware and cover some pieces of furniture.
Food and Drinks
Don’t forget these essential items! Food is pretty necessary at any event. Food is vital for a good time, and people will feel more comfortable if they know they won’t go hungry.
You want to make sure there are plenty of drinks available at your party and cups for them! If everyone has their cup in hand, they’ll feel more at ease and able to relax.
Conclusion
Your party planning checklist will help keep you on track and ensure that you don’t forget anything. It serves as a guide to help you plan the best party possible.
