Are you going to host a big fat wedding soon? Have you thought of the accommodation of the guests? Well, at the wedding, there will be plenty of guests who will come from distant places and will be needing a comfortable yet convenient place to crash at the end of the day. The easiest solution for guest accommodation is booking the hotel block or group hotel. Here, you will have to choose the room block considering the budget, required amenities, and proximity to your wedding venue. If you are thinking of getting hitched in New York City, you will get a few availabilities for group hotel booking with excellent rates and concessions.

What is a hotel room block?

As the name suggests, a hotel room block refers to a set of hotel rooms that are generally booked for huge events such as conferences, weddings, etc. In such room blocks, you will find at least 10 rooms set aside for the wedding party at a rate that has been pre-negotiated by both the wedding party and the hotel group. A such room block is a great choice for a destination wedding where the guests will spend their stay.

How to choose the right hotel room block for wedding?

There are a few tips and tricks you would like to take into account when it comes to booking the right room block for yourself. Let’s start.

  • First, you need to know the number of guests who are going to attend your wedding event. After that according to the guest list, you need to determine how many rooms in a particular hotel you will be needing.
  • If you are planning a big fat wedding with more than 200 guests, you can be sure that around 50% of the guests will be traveling to your wedding venue from a distant location. So, it is your responsibility to arrange accommodations for these guests. As a standard hotel rooms consist of only 30 to 40 rooms, you may need to go for either more hotels or larger hotel blocks.
  • You should compare the price of the hotel room group with that of other recommended hotels to avail the best rate. You can negotiate with your chosen hotel if you want. But, you must be very clear with your agreement with the hotel authority.

Once you have decided which hotel block you want to book for your big day, it is time to pay them the advance and secure your booking. You can mention the name of the hotel block on your wedding website or invitation card. Let’s have a look at the tips you need to follow while booking hotel room group.

  • As it is about your wedding, you need to book the hotel room group at least 5 to 6 months before the actual wedding date.
  • You should also choose a strategic location that is situated near the wedding venue.
  • Before your guests enter those hotel rooms, it is suggested that you check whether everything is alright in those rooms. Also, ask the hotel authority to clean these rooms before the guests enter.

In a nutshell, if you book a hotel room group you won’t have to worry much about tracking your guest on your big day. Apart from booking hotel blocks, you can also consider booking a private dining room NYC for your guest’s convenience. Why don’t you host the rehearsal dinner in that private dining room? This way, you can negotiate a great deal with the hotel Authority as you are booking both their room blocks and private dining hall.