Theft, vandalism, or any other type of criminal activity can take place on the grounds of a commercial enterprise. Corporations and healthcare facilities, educational institutions, financial institutions, and any other kind of company might be subjected to these types of acts. As a result, it becomes increasingly vital to devise methods of making buildings a little more safe for everyone who occupies them. As a company owner, it becomes even more critical to guarantee that everyone within a building or a commercial space is protected from external hazards.
One effective method of reaching this aim is using an access control system. This system will, without a doubt, improve the overall security of your facility while also assisting in the regulation of the flow of people through the facility. With technological advancements, we may now restrict entry to institutions, buildings, and workplaces using sophisticated electronic keypads, keycards, and touchscreens rather than the classic metal locks of the past. Here, we will discuss the significance of current fingerprint access control systems and fingerprint time attendance systems in the workplace. In order to do this, we have compiled a list of points. Let’s have a peek at what they have to say.
If you are still depending on traditional metal locks, you must have replicated the key and distributed it to all individuals requiring entrance to a room or building. This entails incurring the risk of granting unknown individuals access to your facility or place, which is not recommended. What happens if an employee decides to quit your company? Will you replace the locks, or will you leave them as they are? Of course, you’ll want to minimize the possibility of theft or vandalism. This may be pretty pricey and will always cause you concern because existing workers or staff members may also exchange keys with others in this manner. Modern biometric time attendance software provides you with the ability to control who has access to a facility and who does not work through the use of ID badges, fingerprints, or passwords, among other methods.
Employees like to work in well-protected workplaces by a reliable security system. Using an access control mechanism or time attendance automation system, you may prevent attackers from accessing your commercial premises and establish a sense of security in your employees by ensuring that only authorized persons can enter the facility and no one else.
Of course, you also can keep track of when an employee enters and exits the workplace using video surveillance. This way, you can keep a check on their behavior and determine whether or not they are finishing their workday on time. You can also restrict access to some critical areas, allowing only a small number of key workers or staff members to enter.
Is There a Mistake in Attendance Tracking That Every Employer Should Avoid?
The corporate attendance system is given little to no attention by most firms, particularly startups. Even though there are several low-cost attendance monitoring solutions accessible, such as attendance management system software, they make it an additional effort at a significant financial expense. In their ignorance, they do not realize that neglecting to keep accurate employee attendance records leads to substantial financial losses owing to the loss of man-hours. Only after they have incurred a loss do they start to keep track of their employees’ attendance records.
If you find yourself in a similar predicament, this article will explain how to avoid the most typical employee attendance system mistakes that might occur. Let’s have a look at some of them:
There is no specific policy in place.
A robust attendance policy serves as the cornerstone for most attendance monitoring management strategies. On the other hand, most firms do not have any attendance policy, whether part of the employee handbook or a separate document. Additionally, a good policy should contain information such as the total number of hours worked by workers, their lunch break, their in and out times, and the maximum number of days off they may take in a month, among many other things. A secure system must also be in place for obtaining last-minute absences from the workplace.
Implementing the policy in an ineffective manner
What is the use of having a strategy if it is not put into action? On paper, there are just terms to discuss. If you’ve put in the time and effort to design an attendance policy for your organization, be sure that all of your workers follow it. Nevertheless, keep in mind that neither you nor your manager should be gentle with any of your employees. Allowing someone to be late three times in a row is not acceptable when issuing someone else a warning letter for arriving late regularly.
Summary
You should maintain track of your employees’ attendance whether you are running a small business or a big organization. This will help you prevent losing money due to lost man-hours due to their absence. Make use of the services of time and attendance software firms that provide such attendance software to make things a lot less challenging to manage.
