Two popular seating choices for people and teams that can revolutionize the way you conduct business are hot desking and hoteling.

While these workspace configurations are most useful and well-liked in collaborative settings, firms that operate out of their own location can also benefit greatly from using them.

The advantages and disadvantages of hot desking and hoteling will be covered in this article as they apply to coworking spaces, but the same information also applies to seating arrangements in dedicated and private offices worldwide.

WHAT IS HOT DESKING?   

Workspaces are assigned or occupied in hot desking on a first-come, first-served basis. Workers use whatever is available that suits their needs and there is no permanent “owner” of the desks, tables, or seats.

As individuals come and leave, these arrangements might vary at a moment’s notice and frequently do so during the day. Many eateries run similarly to how hot desking does.

Customers show in whenever it suits them in the hopes of getting a seat for their group size. There might be anything on the menu, or there might not be.

Even if it might not have been the customer’s first choice (a table rather than a booth), they will at least have a place to eat if they do have something available.

The customer can decide to try another establishment or wait for a space to open up if the restaurant doesn’t have anything available. The operation of hot desking is very similar.

WHAT IS HOTELING?  

In hoteling, workstations are reserved in advance using a booking app or service, generally for extended periods of several days, a week, or a month. If you want to arrange meeting room in the uk then hoteling can be beneficial for you.

Compared to hot desking arrangements, these arrangements are significantly more static and don’t alter as frequently.

Using the restaurant as an example once more, hoteling is comparable to making a reservation for a table a few days in advance so that you can show up on time and be seated right away.

Individuals and teams have more options and control over where they work thanks to hoteling. If you have the correct infrastructure in place, you may even look for team members who are concurrently working and reserve a desk close by to facilitate communication.

THE BENEFITS AND DRAWBACK OF EACH

A: Benefits Of Hot Desking

1) Short-Notice Availability

Because it can be accessed immediately, hot desking is advantageous in some circumstances. Teams or individuals can enter, choose a workspace, and start working right away.

Hot desking is ideal for remote workers who need a change of scenery or don’t want to continue working at their kitchen table or the neighborhood coffee shop.

It’s a great option for travelers who require a business-focused workspace for a few hours until their hotel room is ready or their aircraft takes off.

2) Improved Cleanliness And Organization

Hot desking’s fundamental design discourages people from gathering clutter and personal items in and around their desks.

When they are done, hot deskers vacate the area to make way for the following individual. Anything abandoned could be misplaced.

This makes for a workstation that looks cleaner, more organized, and professional and can encourage productivity, focus, and engagement. Additionally, it makes cleaning and sanitizing furniture much simpler.

B: Drawbacks Of Hot Desking

1) Possibility Of No Space

Hot desking has a number of disadvantages, one of which being the potential lack of workspace when you need it. Either you’ll have to move to another place to work or you’ll have to wait for something to open up.

It’s like trying to snag a table at a five-star restaurant on a Friday night at 7:00 p.m. without a reservation. It’s unlikely that it will happen.

You can waste time as a result of this, which might negatively impact your productivity.

2) Limited Choices

Hot desking may make it so that accessible workspaces are not productive. The single available desk can be located in an especially busy and noisy area.

The conversations and entrances and exits of individuals nearby can be an unnecessary distraction if you need to concentrate and focus, and they may prevent you from giving the task at hand your complete attention.

Benefits Of Hoteling

1) More Control Over Where You Work

Having more control over where you work is the key advantage of hoteling versus hot desking. You can book a specific desk with hoteling for any period of time.

Hoteling can provide you a sense of security and stability that can help you persevere through a project if you know it will take a week of intense focus.

Whatever time of day or night you arrive, your desk will be ready for you.

2) Improved Collaboration

As we discussed previously in the post, hoteling enables team members to book workstations adjacent to one another to promote collaboration and teamwork.

Large teams could find that hoteling is not the best option; in that case, a private office or suite would be preferable. However, teams of two or three can typically make arrangements to work more productively together in a coworking space.

Drawbacks Of Hoteling

1) Potential Reservation Flaws

Reservation software and meticulous record-keeping are critical components of the hotel industry’s efficient tracking of who is occupying which desk and for how long.

You risk losing your reservation and running out of places to work for the day if the coworking space doesn’t maintain accurate records or utilizes poor software (or their software frequently breaks).

If you have a deadline looming and must finish on time, that might be devastating.

2) Difficulty Reserving Desks For A Large Team

Similar to hot desking, booking a hotel room for a big team of more than ten people might be challenging because there might not be enough desks available nearby to fit everyone.

Finding seating for a big group at the theater is extremely comparable to this situation. You may not be able to seat together unless you make all of your reservations in advance.

If your team relies on cooperation to succeed, hoteling can cause problems if it isn’t handled properly.

As noted, a great solution to this issue is to hotel a private office rather than having individual desks, which you can do at Bond Collective.