University mailrooms, which are typically manually sorted, are the epicenter of unrest. The mailroom employees must not only deliver items to the correct students, but they must also deal with numerous students who come to inquire about their shipments.
For the high influx of shipments, the traditional university mailrooms lack efficient space. Others have suffered because mailboxes for letters were given more room than packaged things. For both clerks and students, angry people hovering over unsorted items is a problem.
As a result, many colleges have elected to use a digital mailroom management system. PackageX has a mailroom management software that automates the campus mailroom so students can pick up their mail quickly and easily.
Here Are 8 Reasons Why Universities Should Use PackageX:
When a student enrolls at a university, their mail is sent to them there as well. The amount of mail coming at the campus mailroom increases as more students shop online from their dorms. This can pose issues because most college mailrooms are not designed to handle today’s package quantities.
PackageX Apps streamlines the postal procedure for overworked mailroom workers. It is a customized and scalable solution that processes deliveries 95 percent faster. Here are eight ways that using PackageX app to manage your campus mailroom can help you:
1. It Helps Save Time
Both mailroom employees and students can save time by using Mailroom by PackageX, now known as PackageX Receive. The Mailroom app allows students to conveniently track their packages. Furthermore, they receive automated notifications when their parcel arrives at the mailroom, notifying them of its progress.
As a result, frequent trips to the mailroom to inquire about the parcel are no longer necessary. This saves the student’s time and allows the mailroom personnel to focus on other activities rather than continually updating students on their packages.
2. Efficient Scanning
PackageX’s Quick Scanning Mailroom system allows customers to scan up to 50 shipments at once. Pickup times can be shortened when parcels are sorted at a faster rate. In this way, students can benefit from a faster mailroom pickup routine as well.
Packages can also be arranged according to the student’s timetable to ensure no packages are left behind.
3. Integrations for Parcel Lockers
Most universities have parcel locker facilities that allow students and employees to keep their package safe. Smart parcel locker owners can connect Mailroom apps into their manual systems through its modular integrations.
With PackageX Receive, you can turn manual parcel pickup into a fully self-serve procedure from a locker. It fully automates the data entry procedure with the help of an AI-powered app. It can read barcodes, QR codes, and handwritten notes, among other things.
4. Safe Pickup
University Mailroom staff can also take digital proof of delivery through Mailroom. It is no longer necessary to sign or exchange documents. As proof of delivery, staff can quickly take a picture of the recipient holding the product.
During the epidemic, this ensures that the delivery is both secure and follows all SOPs.
5. Eliminate Manual Data Entry
PackageX Receive uses powerful OCR (Optical Recognition Technology) to scan package labels quickly and efficiently. The program can scan both handwritten and printed labels and find the correct recipient in the directory using this method.
This eliminates the need for manual data entry, reducing the risk of human error.
6. Setup is Simple and Straightforward
The Mailroom app does not require any hardware to install. All customers must do is download the software on their device and scan it with their phone’s camera. This considerably lowers the expenses of purchasing a dedicated scanner for the job.
7. Offers Convenience
Students can effortlessly pick a roommate or friend to receive their delivery using the Mailroom app. In this way, they won’t have to waste time in case of a schedule clash.
Mailroom Connect also allows students to select what happens to their packages. Through, it they can transfer their package to another facility and have it held or discarded.
8. Helps Locate Misplaced Packages
At each point of the package’s journey, Mailroom sends prompt notifications to students/staff and keeps track of the chain of custody. In this way, in case a package is lost, students can trace it back to where it was last seen and, as a result, increase the chances of finding it.
Conclusion
PackageX Apps is a one-stop-shop for automating campus mailrooms. It can improve the student experience by making package pickup more efficient. It also saves time and energy for both mailroom workers and students when processing and picking up mail.
Aside from that, Mailroom is a multi-faceted digital solution that can streamline the mail process in various settings, including coworking spaces and residential settings. Its sister software, Dispatch, can assist retail businesses in enabling same-day delivery for their clients.
