Are you looking for the right steps to reconcile payroll liabilities in QuickBooks? All your questions will be answered in this informative text that demands your attention. Now, payroll debt in QuickBooks can be easily divided into two basic categories: Employer Expenses Employee Debt These two are further broken down into subcategories: Federal Income Taxes, State Income Taxes, and Social Security Deductions, and Medicare deductions.

Note that some liabilities that should be recorded in liability accounts should not be recorded in expense accounts. Also, the balance of these debts must be zero. Matching is about more than just comparing checking and savings accounts.

This blog was written to inform the reader of the complete steps required to reconcile payroll obligations in QuickBooks. Please read this part carefully to get a better overview of the process. You can also contact us personally through our technical support hotline i.e. +1-844-499-6700.

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Important Steps to Reconcile Payroll Payments in QuickBooks

To successfully reconcile payroll payments in QuickBooks, you can follow these steps. Let’s take a look below.

Step 1: Create Passive Account

Step 2:  Create Transaction Label

Step 3:  Create Payroll Liability Sheet

Step 4: Print Report

Step 5:  Confirm Transaction

Step 6: Matching Items Correctly

Steps to Match Payroll Payables in QuickBooks Payroll

The following are steps to manually match payroll payables in QuickBooks Online.

  • First, select Taxes in the QuickBooks Online navigation bar.
  • Additionally, you need to click on the “Payroll Tax” option and click on “Past Tax History” under “Tax Payment”.
  • Next, you must select the current year and commitment period.
  • Also, click Add Payment and select the Tax Type to match your payroll tax return.
  • Next, you must enter the liability period and date of the period, check number and memo.
  • Next, create a credit by creating a negative amount.
  • Finally, you need to click on the “OK”


As we near the end of this article, we hope the insights I’ve provided here are helpful to you. The above steps will definitely help you reconcile payroll debt in QuickBooks. However, if this is confusing, you can contact our technical support team for assistance. Our team works 24/7, so call us anytime. To contact our team, please dial QuickBooks customer service team at +1-844-499-6700.