The QuickBooks Database Server Manager (QBDBMgrN) allows multiple users to access a company file simultaneously. Properly installing this component is essential for multi-user access. Follow these step-by-step instructions for smooth installation.

Step 1: Check System Requirements

Ensure the server meets the minimum requirements:

  • Windows 10 or Windows Server 2012 or higher
  • At least 1 GB of RAM
  • 2 GB of disk space
  • .NET Framework 4.0 or higher
  • Static IP address assigned

Step 2: Confirm Network Setup

The network must be configured to support multi-user file sharing:

  • Host computer has file/printer sharing enabled
  • Company file located on host computer or shared network drive
  • Users can access the shared company file location
  • Routers and switches support traffic on TCP port 37777

Step 3: Download QBDBMgrN Installer

Obtain the QuickBooksDatabaseManager.msi installer from the Intuit Download page or the QuickBooks DVD.

Step 4: Run the Installer

Double-click the downloaded QuickBooksDatabaseManager.msi file and follow the setup prompts:

  • Accept the license agreement
  • Select installation folder on local or network drive
  • Begin installation

Step 5: Configure Windows Firewall

Add QBDBMgrN.exe as an allowed program so Windows Firewall does not block the port and connections it requires.

Step 6: Enable QuickBooks Sharing

In QuickBooks company file settings, mark the file as multi-user enabled and allow host multi-user access.

Step 7: Initialize Server Manager

Launch the Database Server Manager from the Windows start menu. It begins running as a background process.

Step 8: Map Shared Company File

On user workstations, map the networked drive where the company file resides so users can access it.

Step 9: Test Multi-User Access

Validate multiple users can now successfully connect to the company file concurrently without any connectivity errors.

Carefully following this process ensures the QuickBooks Database Server Manager is properly configured for enabling productive multi-user collaboration.