For several types of situations, including moving for work, transporting a big group of people, or going on a family vacation, renting a van can be a cost-effective option. However, before you go, it is important to be well-prepared and have all the necessary documents in order to ensure a smooth rental process. In this article, we will explore the essential documents and preparations needed when renting a van.

Understand your rental needs

It’s important to understand your specific renting requirements before completing any paperwork. Think about the size of the van you need, how long you want to rent it for, and any other features or services you might need. This first step will guarantee that you obtain the best van for your needs and will assist in speeding up the rental procedure.

Valid driver’s license

A valid driver’s license is one of the main documents you’ll need when renting a van. Verify that your license meets the standards of the rental provider and that it has not expired. Verify whether you are old enough to operate a van by checking the age requirements set by some rental companies.

Identity Proof

Along with your driver’s license, you will need proof of identity. In general, a valid passport, national ID card, or other kind of official identification can satisfy this requirement. Make sure the name on your identity documents corresponds with the name on your reservation.

Credit card for Reservation and Security deposit

For both booking and security deposit, the majority of rental companies require a credit card. The primary driver’s credit card should be the one used to make the reservation. When you return the vehicle in excellent condition, the security deposit is refunded, but you must have enough credit on your card.

Rental insurance options

While this is not a document, rental insurance is a crucial consideration when renting a van. Check with your existing auto insurance provider to see if your coverage extends to rental vehicles. If not, you should think about getting the insurance that the rental company offers to make sure you have enough coverage in case of accidents or damage.

Booking confirmation

Always carry a copy of your booking confirmation. This document contains important information including the duration of the rental, the locations for pick-up and drop-off, and the kind of van you have reserved. Having this certification on hand will ensure a more seamless rental process and allow immediate fixing of any problems.

Vehicle inspection and Documentation

Make sure to carefully check the van for any damage before you take it for a drive. Note any dents, scratches, or other issues on the rental agreement, and ensure that a representative from the rental company acknowledges them. Reputable alquiler furgonetas Valencia like Abirent provides this detailed documentation to the renter, which helps in protecting you from being held responsible for pre-existing damages when you return the van.


Renting a van can be a seamless experience with the right documents and preparations. By keeping the above-mentioned documentation, you can have a successful and stress-free van rental experience.