Emails are one of the most widely used tools of communication in the workplace. From your interview to your resignation, by now you must have written hundreds of Emails. A professional Email is considered to be concise, formal and there should be proper etiquette followed.

Starting from the Subject, Salutation, Body, Closing and finally the signature, each word needs proofread before you send it.


It’s an energizing day—your first at a new position. What’s more, it’s the sort of gig you could become acclimated to: Sitting in an agreeable seat and taking care of messages isn’t by and large backbreaking work, correct? Be that as it may, portions of it may not fall into place for you, at any rate not immediately.


Perhaps you need the messages you draft to project certainty and control, yet are apprehensive about masterminding each part organized appropriately. Possibly you’re unsure concerning the most ideal approach to make proper acquaintance. Possibly you didn’t grow up communicating in English at home; perhaps it’s as yet not the language you dream in.


Whatever the case, you needn’t stress, on the grounds that with some work on, composing the ideal expert email will begin to feel simple, even programmed. Here are a few hints to assist you with beginning.



Wait! Did we forget something?


Yes, the recipient. You have to make sure that the right message is delivered to the right person.


Composing those emails with the same phrases may become monotonous at times. Today we will be sharing some phrases to fit in, in your emails.


SUBJECT  – How to write the subject line of your email effectively


Emails without a subject line – is likely to be ignored. The subject line is a precious space to fill the topic of the Email. It has to be short with specific goals.




Salutations are for greeting the person whom we are writing to. As we are talking only about professional Emails here, situations must be formal.

  • Dear sir/ Madam ( Ideal )
  • Hello Sir/Madam
  • Hi ma’am/sir
  • Good morning ( NAME)




How you begin the mail varies from mail to mails. If you are applying for an interview, brief a little about yourself and start with the mail. But if you are the employee working, you may use any of the phrases according to the apt. situation.


  • I am writing to tell you that…
  • This email is to confirm that…
  • I wish to inform you that…
  • I am writing to ask for…
  • With reference to…
  • I am writing in connection with…
  • I am writing in regard…
  • I am writing to update you…
  • I would be delighted to let you know that…
  • It is to bring to your notice that…
  • It is to convey the message…
  • In the context of the previous mail…
  • It is to bring your kind attention…
  • This is just a quick note to say that.




  • Sincerely,
  • Yours sincerely,
  • Sincerely yours,
  • Yours faithfully,
  • Kind regards,
  • Yours truly,
  • Many thanks,
  • Regards,
  • Best regards,
  • With best wishes,
  • Best wishes,
  • Best,
  • All the best,
  • Thanks,
  • Have a great weekend!
  • Have a wonderful day!
  • Have a productive day!





Instead of abruptly ending the mails. Write what you are expecting next. Give a short conclusion and end the mail. Remember that you are not writing a letter, it is a mail.


  • Please look into the matter.
  • Please find the attached file you have requested…
  • I am sending you…
  • I look forward to your reply…
  • I look forward to hearing from you soon…
  • Please let me know…
  • Wish to know your opinion…



Proofread your email


Pause for a minute to edit. Thinking back over what you composed prior to hitting send shouldn’t be a tedious errand: Remember, the ideal email is succinct.

Ensure your welcome looks right (nothing feels more awful than understanding the name of the individual you just messaged was incorrectly spelled) and that you express profound gratitude when it’s fitting. Twofold watch that any solicitation you’re making is direct and straightforward, yet not sudden or pretentious.


Likewise, this is your last opportunity to get any unobtrusive grammatical errors; we’ve observed more than one email string bounce totally out of control when somebody intended to type “now” yet unintentionally put “not” all things being equal—as in, “We’re making an effort not to have the introduction prepared by Thursday.” Be careful.

There are also a few good English Learning App where live English experts help you in improving your command of English.