What is HRIS and How to Choose the Best HRIS Software For Your Company?
The global pandemic, COVID-19 has caused havoc in the business world. From working models to HRM methods, everything has acutely changed lately. The “new normal” includes remote or hybrid work models and increasing digitization, automation, and virtualization to meet the transforming business needs. Without a doubt, every organization out there has witnessed a profound upheaval in the past year, emphasizing the need for innovative as well as efficient work models.
Keeping up with the transforming environment, HR managers have made sure of timely transitions by redesigning the basic tenets of their businesses with a focus on purpose, value, and culture. That being said, there has been a restructuring of HR operations with the integration of technology like HROne that not just simplifies HRM but also gives insights on employee work hours, talent acquisition, etc. Out of all technologies, the implementation of HRIS software has increased like never before.
Let’s dive into the article to know more about such systems and understand how to pick one of the best HRIS solutions.
What is HRIS?
Human resource information systems, popularly known as HRIS are software tools that are designed to take the HR management burden off HR managers’ shoulders. Such systems reap ample benefits to companies such as:
- Increases productivity
- Reduces errors
- Empowers employees
- Improves compliance
- Saves time
- And much more
To acquire the aforementioned benefits, your HRIS system should offer the following features:
- Fully automated system
- Direct deposit
- Employee self-service
- Mobile accessibility
Now that you know the HRIS meaning, benefits, and must-have features in such systems, let’s discuss.
How to choose the best HRIS software for your company?
Write Down Your Needs
Never start your selection process without a clear idea. That means, as an employer, one should know the exact HRM requirements of his/her company. So, sit with your HR managers and discuss the challenges they face on a daily basis. Do not forget to note down and make a list of these problems. This list will come in handy throughout the selection process and help you to get your pick right the first time.
Fix A Budget
There is no dearth of HRIS options in the Indian market today. Now, this can certainly lead to various confusions along the way. To avoid the same, employers should always decide on a budget beforehand. When you have a fixed budget in your mind, you will never end up investing too much/too little on the wrong software. Now, this step may sound tedious to many people but if done, this step can significantly simplify the rest of the process.
Once you know the exact needs and decide the budget, the next step is to search for the best HRIS software companies in the market. Truth be told, this is one of the easiest steps of all. Since everything can be acquired at the tip of our fingertips today, studying the market will not be that difficult. From searching on the internet to asking your business partners, you can rely on several sources to know the leading systems in India.
Meet the Vendor
Do not make the final call just based on the reviews of the software. Take out some time and meet the vendor in person. If a one-to-one meeting is not possible due to COVID-19, try to meet him/her over a video call. Ask them about the company, their modules, and more. This will help you evaluate the authenticity of the company.
The fifth and last step is taking the demo. Now, a good number of companies seal the deal right after meeting the vendor. However, you should not make a decision before taking the demo. The demo helps companies to have a closer view of the software, where they can know how it functions and its overall agility and efficiency. If you are convinced with the demo, just invest in it. If not, do not be hesitant to say NO.
So, this is everything you need to know about HRIS software. Now that you know how to pick the right system, take a step ahead and go for it. All the best.